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    Speakers Guidelines

    The Lecture Theatres

    There are seven lecture theatres in use:

    The Clyde auditorium which can hold 3,000 people, but we will use only the lower levels.

    The Lomond auditorium which holds about 600 people.

    Four lecture theatres named after Scottish Lochs each of which holds 200-220 people:

    • Alsh
    • Boisdale
    • Carron
    • Dochart

    The Gala lecture theatre which holds 120.

    All lecture theatres contain the following:

    • Two overhead projectors
    • Two 35mm slide projectors
    • Computer projection facilities
    • Video projection facilities

    Overheads

    Although these facilities are available in each hall, the Clyde auditorium is very large and the images can be unclear with keystoning and other distortions giving problems.

    Slides are much preferred in the Clyde auditorium, although you can use overheads if really necessary, and the two overhead projectors will be 16 feet apart.

    Slides

    Single and dual image projection is available in all halls. All projection is front projection.

    • Projector controls are mounted on the speaker's lectern marked FORWARD and REVERSE.
    • If dual projection facilities are being used, each projector will have separate control buttons.
    • In the event of problems let the AV technician sort it out. Each lecture theatre has at least two staff permanently attached to it.
    • Remember that projected images will not appear in perfect focus when viewed from the lectern position.
    • Slides should be 2 inches by 2 inches (or 5cm x 5cm) and 35mm.

    Slides should be checked in at the Presentation Preview Room situated in the Leven Room in the Seminar Suite at the SECC. You will be given a carousel in which to place them and they can be previewed. Technicians will arrange for the slides to be at the correct session on time. This means you must check slides in the afternoon before a morning session and the morning before an afternoon session. If you are speaking on the morning of the 5th August then check in before 9.00am that morning.

    Slides will be available for collection from the Presentation Preview Room 30 minutes after your session has ended.

    Computer Projection

    Computer projection facilities are available in all halls. You can either use your own computer or the one provided.

    If you bring your own:

    • The normal display resolution is 800 x 600 pixels. It can be switched to 640x480 or 1024x768. Make sure your computer is capable of one of these settings.
    • Allow time for connecting and disconnecting your machine as part of your talk.
    • Make sure the battery is fully charged.
    • Take your computer to Presentation Preview Room situated in the Leven Room in the Seminar Suite at the SECC to check for complete compatibility. If you are speaking in the morning check-in the afternoon before your talk; if you are speaking in the afternoon check-in the morning before your session. If you are speaking on the morning of the 5th August then check in before 9.00am that morning.

    If you are using SECC Computers:

    • Each computer runs Windows 95 and Power Point 97 which is compatible with Power Point v 3, 4, 5, 6, 7 and 97. No other software is provided or can be loaded.
    • You should supply your presentation on 1.44Myte high-density floppy disks or 100Mbyte Iomega ZIP disks.
    • To assist the technicians in identifying your presentation, please save your presentation with your family name as the file name e.g. smith.ppt. Please also write your name on the disk.
    • Please choose the On screen show output of Power Point when formatting your presentation.
    • Please ensure that the first slide includes your name, presentation title and affiliation.
    • The speaker's lectern will be equipped with a mouse. The left button will be forward and the right button backward for the presentation.
    • Take your disks to the Presentation Preview Room in the Leven Room in the Seminar Suite at the SECC to check for complete compatibility. If you are speaking in the morning check-in the afternoon before your talk; if you are speaking in the afternoon check-in the morning before your session. If you are speaking on the morning of the 5th August then check in before 9.00am that morning. The technicians will load your presentation on to the relevant computer.

    Video Projection

    Each lecture theatre has video projection facilities. These use the UK PAL-VHS system. We can also display NTSC-VHS tapes, but we must have 24hrs notice of this to ensure that the correct video player is in place in your lecture theatre.

    It is essential that you check the video for compatibility by taking it to the Presentation Preview Room situated in the Leven Room in the Seminar Suite at the SECC. If you are speaking in the morning check-in the afternoon before your talk; if you are speaking in the afternoon check-in the morning before your session. If you are speaking on the morning of the 5th August then check in before 9.00am that morning.

    Make sure the tape is cued to the starting point of the presentation.

    The technicians will take your tape to the lecture theatre.

    Videos will be available for collection from the Presentation Preview Room 30 minutes after your session has ended.

    If you have queries e-mail: iucr99@chem.gla.ac.uk



    Adrian Lapthorn
    Last modified: Mon Aug 2 16:54:07 BST 1999